Booking Terms & Conditions

Voyage Bookings and Selection

All voyage places are subject to approval by Morvargh Sailing Project.

Submission of an application form and payment of a deposit does not guarantee a place aboard. Each participant is selected based on their application and, where appropriate, on further assessment by telephone or follow-up questions.

This process ensures that each voyage group is safe, balanced, and able to support the needs of all participants.

You will receive notification of a confirmed berth by email. A contract between you and Morvargh Sailing Project is formed only when your place has been confirmed by email.

Authority at Sea

The Skipper has absolute authority at all times on all matters affecting the safety of the vessel, crew, and environment.

The Skipper is responsible for taking all reasonable steps to prevent accidents and minimise their consequences. In doing so, they act on behalf of Morvargh Sailing Project and have full authority to make decisions in the interests of safety and wellbeing.

 
Participation and Responsibilities

By joining a voyage, you agree that you, or the participant you are responsible for, will:

1. Take part in all duties required for the safe and effective running of the vessel, including sailing, cleaning, cooking, and general maintenance
2. Arrive on time and be ready for departure at the stated embarkation time
3. Follow all instructions given by the Skipper and Afterguard
4. Provide accurate and up-to-date personal, medical, and next of kin information
5. Not bring unauthorised persons on board without prior permission from the Skipper
6. Not bring any prohibited, restricted, or illegal items on board

Sail Training is a hands-on experience; all participants are expected to engage fully and contribute as part of the crew.

Behaviour and Conduct

All participants must behave in a reasonable and respectful manner at all times.

You agree that you, or the participant you are responsible for, will:

1. Comply with the laws and customs of all countries visited
2. Not do anything which may render the vessel liable to arrest, detention, or impounding
3. Not bring or consume alcohol without the express permission of the Skipper
4. Not be under the influence of alcohol or drugs to the extent that they are deemed unfit to sail
5. Not use, carry, distribute, or store illegal drugs
6. Not carry or use weapons, knives, or any dangerous items

We are committed to providing a safe and supportive environment for all participants. Behaviour that undermines the safety, well-being, or dignity of others will not be tolerated. This includes behaviour both on board and ashore during the voyage.

Dismissal from Voyage

The Skipper has the authority to remove any participant from the vessel if their behaviour:

1. Puts themselves or others at risk
2. Disrupts the safe operation of the vessel
3. Fails to meet the standards outlined in these Terms

In such circumstances:

• Our agreement with you will be terminated immediately without notice
• No refund will be given
• The participant will be responsible for all costs associated with leaving the vessel and returning home

Where a minor is dismissed, the vessel will proceed to the nearest safe harbour. Parents or guardians must ensure they are contactable at all times and able to arrange collection.

Any additional costs incurred, including mooring, pilotage, or transport, will be the responsibility of the parent or guardian.

Voyage Fees and Inclusions

Prices quoted are per person for the full duration of the voyage unless otherwise stated.

Group bookings or charters are priced as a whole vessel fee.

The voyage fee covers the operation of the vessel and delivery of the Sail Training experience. It does not include:

1. Personal travel to and from the vessel
2. Personal insurance
3. Optional activities, such as museum or attraction entry fees
4. Visas or entry permits
5. Personal communications (phone or email) unless required for operational purposes
6. Personal expenses not authorised by the Skipper

Deposits

A deposit is normally required once a booking has been accepted and confirmed.

Morvargh Sailing Project will issue invoice(s) for payment using the payment method configured for the voyage. Depending on the voyage setup, this may be through Stripe, Sage, Xero, or another agreed invoicing route. Morvargh Sailing Project does not store or retain card details.

Where staged payment applies, the deposit amount is calculated as the percentage set for that voyage (normally 25%), with the remaining balance invoiced separately.

For bookings made within 42 days of departure, full payment is required at invoicing rather than a deposit.

Final Payment

Where a deposit has been taken, the remaining balance is due no later than 42 days (6 weeks) before the departure date.

If payment is not received by the due date shown on the invoice, Morvargh Sailing Project reserves the right to cancel the booking and apply the relevant cancellation terms.

For some voyages, full payment may be required from the outset rather than staged payments.

The due date for payment will be clearly stated on your invoice.

Voyages Cancelled by Us

If a voyage must be cancelled prior to departure, we will provide as much notice as possible.

We will seek to offer an alternative voyage. If this is not suitable, all monies paid will be refunded in full.

We will always communicate openly and promptly should any changes be required. Where possible, we will work with you to find a suitable alternative arrangement.

Changes to Itinerary

Sailing voyages are subject to weather, sea conditions, and operational requirements.

Itineraries and timings cannot be guaranteed.

Morvargh Sailing Project reserves the right to alter or terminate a voyage due to Force Majeure. This includes, but is not limited to:

1. Weather conditions
2. Mechanical issues
3. Regulatory or port authority requirements
4. Other circumstances beyond our reasonable control

In such cases, refunds, compensation, or reimbursement of associated costs will not be payable.

Participants are strongly advised not to make inflexible travel arrangements.

Voyages Cancelled by You

Under the Consumer Contracts Regulations 2013, you have 14 days from the date of booking to cancel and receive a full refund.

After this period, the following charges apply:

1. More than 31 days before departure; loss of deposit
2. 15 to 30 days before departure; 50% of the voyage fee
3. 14 days or less before departure; 100% of the voyage fee

If we are able to fully rebook your place, we may offer a refund at our discretion, less any administrative costs.

Changes to Your Booking

Requests to change voyage dates must be made more than 30 days before departure.

Changes are not guaranteed and may be subject to:

1. An administration fee
2. Price differences between voyages
3. Additional costs incurred by Morvargh Sailing Project

If a change cannot be accommodated and you choose not to proceed, this will be treated as a cancellation.

Health, Medical, and Fitness

Participants must disclose all relevant medical conditions, medications, and support needs during the application process.

The Skipper reserves the right to refuse participation if a condition is considered to pose a risk to the individual or others.

Participants must ensure they are physically and mentally fit to take part in a demanding offshore environment. Failure to disclose relevant information may result in removal from the voyage without refund.

Insurance

Participants are strongly advised to obtain appropriate travel and cancellation insurance. This should include cover for cancellation, medical treatment, and repatriation where appropriate.

Morvargh Sailing Project is not responsible for losses arising from personal circumstances, travel disruption, or cancellation. 

Limitation of Liability

Morvargh Sailing Project shall not be liable for loss, damage, delay, or additional expenses arising from circumstances beyond its reasonable control.

This includes, but is not limited to, weather, mechanical failure, or third-party actions. This includes indirect or consequential losses.

Nothing in these Terms limits liability where it is unlawful to do so.

Photography and Media

Photographs and videos may be taken during voyages for promotional and educational purposes.

If you do not wish images of yourself or your child to be used, you must notify us when applying & prior to the voyage.

Complaints

If you have a concern during a voyage, it should be raised with the Skipper at the earliest opportunity.

If the issue cannot be resolved on board, please contact Morvargh Sailing Project directly after the voyage.

Group Bookings and Charter Numbers

Group bookings are priced on a whole vessel basis. This reflects the fixed costs of operating the vessel safely.

If the number of participants decreases, the full agreed fee remains payable.

A minimum of 8 participants is required to operate the vessel. Falling below this number may result in the voyage being treated as cancelled by you.